The Annual General Meeting (AGM) of the NZAF Trust Board will be held at 1.00pm on Saturday 28 November 2009 in the NZAF National Office on Hargreaves Street, Auckland. An AGM information pack has been sent out notifying members who's membership was current as of 27 October. This pack included the following:
* AGM agenda
* The NZAF Board elections pack
* The NZAF Annual Report
* The NZAF Audited Financial Statements
In order to be economical with resources, this year we are sending out the minutes of the previous AGM (29 November 2008) via email to all members who have registered an email address with the NZAF. A very limited number of last year's AGM minutes will be available at this year's meeting.
The NZAF Trust Board Election
By now you will be aware that the NZAF members will elect two members to a two-year term on the NZAF Trust Board by postal or email voting. The results will be announced at the AGM.
The full slate of candidates standing for election to the NZAF Trust Board is (in alphabetical order):
1. Hamish Allardice
2. Wayne Marriott
3. William Ruru
4. Andrew Sweet
5. Jacob Taiapa
Voting
Voting shall be by ‘postal vote’ on a First-Past-the-Post electoral system, whereby the candidates with the highest number of votes received will be deemed the successful candidates. Email votes using the completed NZAF provided form as a scanned original (i.e. showing the form’s unique number in pdf or similar format) are acceptable provided they are received by the voting deadline to .(JavaScript must be enabled to view this email address). The Returning Officer will ensure email votes are registered anonymously. Postal and email votes will be collected at the end of the working day on Thursday 26 November 2009.
The postal/electronic voting process has been chosen to ensure that the NZAF’s national membership has an equal opportunity to elect candidates. Members in remote or rural areas should be sure to post their votes early or send via email as there is often a delay by the postal service. Since the vote will have already taken place, there will not be an opportunity for candidates to speak to the members at the AGM. We have included candidates’ statements with this mailing.
In the event that there are two or more ‘successful candidates’ with the same number of votes, the Returning Officer will conduct another postal vote between these candidates. The NZAF Trust Board will notify a Special General Meeting (SGM) to announce the results of this second round of votes. However, if the result is another tied vote, the candidates will be notified immediately the results are known and the successful candidate will be decided by a toss of a coin, according to the NZAF Trust Board’s Governance Rules.
No remits have been received.
Eligibility to Vote
Members who are NZAF paid staff are not eligible to vote in the Trust Board election.
The deadline for membership renewal for this AGM was by today, Tuesday 27 October 2009. Only members at this date will be eligible to vote. The NZAF Trust Board invites each member to attend the meeting in person. Please ensure that your vote arrives at the NZAF National Office by 5.00pm Thursday 26 November 2009 either by post or email as described above.
2009 NZAF AGM and Trust Board Election Calendar Summary
5.00pm Monday 19 October 2009 - Deadline for nominations for election to the Trust Board
5.00pm Monday 19 October 2009 - Deadline for submission of remits
Tuesday 27 October 2009 - Deadline for membership registration
Tuesday 27 October 2009 - The NZAF Trust Board election pack mailed with AGM papers
5.00pm Thursday 26 November 2009 - Deadline for postal and email votes
1.00pm Saturday 28 November 2009 - Annual General Meeting, election outcome announced
Audited Financial Statements and the NZAF Annual Report
The NZAF Audited Financial Statements 01 July 2008 – 30 June 2009 can be found here.
The NZAF Annual Report for 2009 – 2010 can be found here.
Thank you once again for your commitment to the NZAF. We look forward to seeing you at the AGM.
Nāku noa, nā
Mark Henrickson
Trust Board Chair
New Zealand AIDS Foundation
